Purchase Order Management

MDS allows you to produce purchase orders, amend them where necessary, track them until the goods arrive and then reconcile the delivery dockets against the resultant supplier invoices, before updating the Micronet Creditor’s Ledger.

During the ordering process you may nominate alternative items, alternative suppliers, and their part number / pricing for display on the resultant purchase order.

Once an order has been raised you have the option to display or print reports detailing pricing, quantities, expected delivery dates and current delivery status until it has been received.

Purchase orders can be created manually or automatically from current stock information, as well as against back orders entered in the order entry module for specific customers (and against jobs if the Micronet Job Costing System is being utilised). Each line of a purchase order can have “private” text assigned to it for future reference for inquries and reports, and raised purchase orders can be displayed instantly on your screen or printed on reports.

A range of reports is available to assist in maintaining effective stock levels as well as covering customer orders. A key report is the under stock / over stock report, which looks at sales averages, lead times and minimum holding levels to provide the suggested ordering “action”.

Safety stock reports can be produced detailing items that have fallen below nominated minimum stock levels, while MDS is also equipped with a “dead stock” report, that can identify items which have not moved since a nominated date.

Goods can be received without purchase orders having to be created., with MDS storing all relevant details in a purchase history file for future reference. These include the price, supplier, quantity and so on. MDS will automatically check if any supplier buy breaks apply, or whether you have supplier purchase contracts with any additional nett $$ or %% discounts available.

In addition, MDS also offers a comprehensive import costing system (with multi-currency) to allow you to receive overseas shipments in batches, where the duty, freight and landing costs will be appropriated across all items from the same shipment.

General Features

m	Purchase order number and sales tax details can be quoted.
m	Purchase orders can be retained or automatically deleted when fully received.
m	Supplier contracts can be maintained where pricing and quantity breaks apply.
m	Reports can be based on lead times and stock turnarounds.
m	Reports can be generated for orders “expected today” or for orders that will be “overdue by today”.
m	Can create EDI orders.